Booster Clubs
Incorporation process for booster clubs seeking 501(c)(3) Nonprofit status
Refer to http://www.publiccounsel.org/pages/?id=0022 “Useful Forms” section.
List of fees http://www.publiccounsel.org/tools/publications/files/0137.pdf
Some guidelines http://www.publiccounsel.org/tools/assets/files/0570.pdf
Create a CA nonprofit corporation:
□ Corporation name must be unique.
□ Prepare Articles of Incorporation as a Public Benefit Corp for public & charitable purposes.
□ Agent of service is an Attorney or TBD President.
□ Send to Secretary of State with certification fee.
□ While waiting for approval, prepare and certify Bylaws. This step may take several meetings of your potential board members.
□ Prepare draft 1023: determine if you will file the 1023EZ or 1023.
Check http://kepler.sos.ca.gov/ to see if you have been entered in the database. Once entered:
□ Prepare Incorporator’s Statement:
□ Names (and addresses) of the initial board.
□ Incorporator Holds initial Organizational meeting and takes minutes:
□ Appoint new board members.
□ Actions to transact initial business of corporation: EIN, checking account, etc.;
□ Authorize board members and newly elected officers to take necessary actions.
□ Open private or PO Box for your business mailing address.
□ Apply for a city business license.
□ Determine if you need a sales permit; if so, apply.
□ Register online for Employer Identification Number (note: if you register by phone, it takes a few weeks for the official letter to arrive)
□ Open a checking account with EIN, articles, board resolution from initial Organizational meeting.
□ Order/Create Nonprofit Corporate Records book and file all documents
After Articles of Incorporation are certified and returned:
□ Apply for federal tax exempt status: 1023EZ online OR finalize and send IRS 1023:
□ File the Statement of Information SI-100 within 90 days of articles’ file date.
□ Register with the California Attorney General, Charity Registration Form, Form CT-1
□ Send bylaws and filing fee.
□ Due 30 days after receiving funds (deposited).
□ Send copy of 1023 and then send determination letter later.
□ Prepare raffle registration form (optional).
□ Apply for California tax exempt status: Prepare and send FTB 3500A
□ Send copy of IRS determination letter.
Copyright © 2015 Sumi M. Grossman. All Rights Reserved.
Some financial basics
Prepare a budget Consider software (QuickBooks) to help keep track of financials. Become a member of TechSoup for discounted software and other tech needs.
Monthly
□ Record revenue and expenses
□ Reconcile bank accounts
□ Prepare financial statements upon request and for every board meeting
New Fiscal Year
□ Prepare IRS tax return 990N/990EZ/990
□ Prepare FTB tax return 199N/199
□ Prepare Attorney General RRF-1
□ Prepare Attorney General CT-NRP-1, CT-NRP-2 raffle forms (due September)
□ Prepare Secretary of State SI-100 biennially or if board changes
Other
□ Prepare any other filings
□ Prepare School District Applications
□ Liability and other Insurance
Copyright © 2015 Sumi M. Grossman. All Rights Reserved.
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