Academic Performance SMART Goals

Academic Performance SMART Goals

Academic Performance: English learners' progress toward achieving fluency in English will improve by 3% each year on the English Learner Proficiency Indicator (ELPI) on the English Language Proficiency Assessment for California (ELPAC).
Baseline: 54.2% of English learners made progress toward proficiency on the Summative English Language Proficiency Assessment for California (ELPAC) in Spring 2023. This earned the District an overall “high” progress level for the ELPI. This percentage will serve as the baseline status and we will measure the change over time in future administrations of the Summative ELPAC. Description: ELs take the ELPAC exam to measure progress toward English language proficiency. The ELPAC has 4 levels. Accountability: The 4 ELPAC levels were divided into 6 ELPI levels to determine whether ELs made progress toward English language proficiency. In order to ensure that ELs make annual progress, they will receive English Language Development instruction from authorized teachers in all content areas. Parents/guardians are notified of their program options, placement, and progress toward meeting grade-level standards.
Action	Metric	Timeline	Personnel Responsible	Annual Status Update(as needed)
Communicate the language development program options available in the District to all educational partners	Annual Notification to Parents Annual Program Placement Letter	Each spring or summer 30 calendar days from the start of school	Title I/III Administrator ELD TOSAS Assessment Center Staff
Assess within 30 days of enrollment all new students who are eligible to take the Initial ELPAC	Initial ELPAC results	30 calendar days from the 1st day of enrollment	Assessment Center Staff
Notify parents/guardians of their student’s placement in a language assistance program.	Initial Program Placement Letter	30 calendar days from the 1st day of enrollment	Title I/III Administrator ELD TOSAS Assessment Center Staff
Place identified English Learners in the Structured English Immersion Program	Course/class assignments	30 calendar days from 1st date of enrollment	Site Administrators Counselors
Provide all ELs with evidence-based designated ELD instruction	Completed ELD Classroom Observation Forms Course/class assignments Class or Course Schedules EL Teacher Resource HUB	Ongoing Beginning of each trimester (elementary) or semester (secondary)	Site administrators Counselors (secondary) ELD TOSAS Classroom Teachers
Monitor ELs’ progress in learning the State English Language Development (ELD) Standards.	Summative ELPAC	February 1-May 31 yearly	Title I/III Administrator ELD TOSAS Site Administrators Classroom Teachers
Provide support for English Learners who are struggling academically	SST Records Support during school-AST Support After School Intervention Enrollment in Expanded Learning Program	End of each trimester (elementary) End of the quarter and semester (secondary)	Site administrators AST (elementary) Counselors (secondary) Classroom Teachers Title I Coach

Academic Performance: Achievement of English Learners on the Smarter Balanced Summative Assessment in English Language Arts: The percentage of ELs who score standard met or exceeded will improve by 5% each year. 80% of PYLUSD ELs will decrease distance from standard by 7 points each year.
Baseline: In the Spring of 2023, students classified as English Learners” took the SBAC in English Language Arts and 10.87% scored at standard met or exceeded. Furthermore, All English Learners (N=2,363) scored 32.4 points below standard. When we disaggregate the Current English Learners (N=1,227) they scored 93.8 points below standard, and Current Reclassified English Learners (N=994) scored 36 points above standard.
Action	Metric	Timeline	Personnel Responsible	Annual Status Update(as needed)
Provide teachers with ongoing professional development on how to provide Integrated ELD in ELA, such as GLAD, SDAIE, Thinking Maps, academic vocabulary	School Plans EL Program Annual Reviews Sign-in sheets	Yearly by site, department, or grade level	Site Administrator District ELD TOSAS Title I/III Administrator
Provide teachers with ongoing professional development on how to provide Designated ELD utilizing district-adopted curriculum	School Plans EL Program Annual Reviews Sign-in sheets	Yearly either by site, department, or grade level	Site Administrator District ELD TOSAS Title I/III Administrator
Provide all ELs with integrated ELD instruction in English language Arts	Classroom Observations Class Schedules	Ongoing	Site Administrator Classroom Teacher
Ensure all Schools provide Designated ELD instruction	Completed ELD Classroom Observation Forms Course/class Schedules	Ongoing	Teacher Administrator
Provide intervention support for English Learners who are struggling academically	SST Records Support during school-AST Support Intervention Plan Enrollment in Expanded Learning Program	End of each trimester (elementary) End of the quarter and semester (secondary)	Site Administrator AST (elementary) Counselors (secondary) Classroom Teachers Title I Coach

Academic Performance: Achievement of English learners on the Smarter Balanced Summative Assessments in Mathematics: The percentage of ELs who score standard met or exceeded will improve by 5% each year. 80% of PYLUSD ELs will decrease Distance from Standard (DFS) by 5 points each year
Baseline: In the Spring 2023, students classified as English Learners” took the SBAC in Mathematics and 10.23% scored at standard met or exceeded. Furthermore, All English Learners (N=1,229) scored 114.9 points below standard. Current Reclassified English Learners (N=841) scored 1.2 points below standard which represents a decline in 4.3 points.
Action	Metric	Timeline	Personnel Responsible	Annual Status Update(as needed)
Provide teachers with ongoing professional development on how to provide Integrated ELD in Math	School Plans EL Program Annual Reviews Sign-in sheets	Yearly either by site, department, or grade level	Site Administrator District ELD TOSAS Title I/III Administrator
Provide teachers with ongoing professional development on how to provide Designated ELD utilizing district-adopted curriculum	School Plans EL Program Annual Reviews Sign-in sheets	Yearly either by site, department, or grade level	Site administrators District ELD TOSAS Title I/III Administrator
Provide all ELs with integrated ELD instruction in Math	Classroom Observations Class Schedules	Ongoing	Site Administrator Classroom Teacher
Ensure all schools provide Designated ELD instruction	Completed ELD Classroom Observation Forms Course/class Schedules	Ongoing	Teacher Administrator
Provide support for English Learners who are struggling academically	SST Records Support during school-AST Support After School Intervention Enrollment in Expanded Learning Program	End of each trimester (elementary) End of the quarter and semester (secondary)	Site administrators AST (elementary) Counselors (secondary) Classroom Teachers Title I Coach

Academic Performance: The reclassification rate for Placentia Yorba Linda USD will be at or above the State average each year and the number of students achieving a score of “4” on the summative ELPAC will increase by 5% each year as measured by the Spring ELPAC Assessment.
Baseline: The Reclassification rate for the 2021-2022 was 12.3% and 15.3 % for the 2022-2023 school year. As of January, we have reclassified a total of 234 students in K-12. For the summative ELPAC, 18.5 % of English Learners achieved a score of 4 and for the 2022-2023 school year, students scored at a rate of 20.1%. Description: Reclassification is the goal of the English Language Development program. The criteria to be reclassified include: 1. Assessment of language proficiency including the ELD test developed by the State, ELPAC. 2. Teacher evaluation, including a review of the student’s curriculum mastery 3. Parental opinion and consultation 4. Comparison of the performance of the students in basic skills.
Action	Metric	Timeline	Personnel Responsible	Annual Status Update(as needed)
Provide parents/guardians of all ELs with the reclassification criteria, and what their student needs in order to meet each of the four criteria	Annual Program Placement Letters	Within 30 days of the start of school	Site administrators District ELD TOSAS Title I/III Administrator
Review the reclassification criteria and process with the District English Learner Advisory Committee (DELAC)	DELAC minutes	Annually in January	Title I/III Administrator District ELD TOSAS Title I TOSA
Review the reclassification criteria at site English Learner Advisory Committee (ELAC) meetings	ELAC minutes	Annually by February	Site administrators ELAC Teacher Rep EL Teacher Rep
Hold parent conferences for those students who are long-term English learners (LTELs), or who are at risk of becoming L-TELs, to explain the reclassification criteria and what the student needs to meet	Signature on parent conference form at elementary Aeries record at secondary	1st and 2nd-trimester parent-teacher conferences (elementary) Once a semester (secondary)	Site administrators • Classroom teachers (elementary) Counselors (secondary) Title I Coach
Reclassify students as soon as they meet all four criteria for reclassification.	Reclassification Rate	End of the trimester (elementary) End of quarter or semester (secondary)	Site Administrators ELD TOSAS Classroom teachers Title I/III Administrator
Monitor reclassified students for four years after reclassification	Monitoring reclassified students form	End of the 1st and 2nd trimester (Elementary) End of each quarter at (Secondary)	Site Administrators ELD TOSAS Classroom teachers Title I/III Administrator
Use research-based methods and materials that focus on language development in reading, writing, speaking, and listening.	Completed ELD Classroom Observation Forms Course/class Schedules	Ongoing	Teacher Administrator
Use formative assessments to identify areas where students may need additional support within the 4 domains of language development	Assessment records/results	Ongoing	Teacher Administrator
Analyze data to identify trends and areas for improvement.	Formative/Summative Data Classroom observations PLC Agendas	Ongoing Weekly PLC SPSA Goals	Teacher Administrator
Analyze ELPAC results to identify areas where EL students may need additional support.	ELLevation Dashboard (Progress towards Reclassification) EL Rep Meetings Title I Principal Meeting Agenda	Ongoing Weekly PLC SPSA Goals	Teacher Administrator EL Teacher Rep Title III Administrator
Evaluate district’s reclassification criteria annually to determine best assessment metrics	Input session results: DELAC, ELAC, EL Teacher Rep Meetings Title 1 Principal Meeting Agendas TK-12 Principal Input results from reclassification survey	Ongoing	Title I/III Administrator
Provide training to teachers and administrators on ELPAC components and administration	ELPAC Training Slides EL Teacher Rep Meeting Agenda ELD Teacher Trainings	Ongoing	Title I/III Administrator ELD TOSAS
Ensure teachers, parents, and students are aware of each student’s targeted growth areas as they pertain to reclassification	Progress reports Parent Teacher Conference Parent Engagement Nights	October/January/ April November Ongoing	Elementary Teacher TeacherAdministrator Title I/III Administrator ELD TOSA
Provide regular opportunities to discuss the progress of ELL students and provide guidance on how parents can assist their child's language development.	Progress reports Parent Teacher Conference Parent Engagement Nights DELAC Meetings ELAC Meetings	October/January/ April November Ongoing	Elementary Teacher TeacherAdministrator Title I/III Administrator Title I TOSA ELD TOSA
Increase ELPAC test awareness and test-taking strategies in students and parents	ELAC / DELAC minutes and agendas ELD Teacher Trainings EL Teacher Rep Meeting Agendas	Ongoing	Teacher/Administrator Title I/III Administrator Title I TOSA ELD TOSA
Provide students with practice tests and training materials to simulate the testing experience	EL Teacher Training Agenda EL Teacher Rep Agenda ELPAC Interim Assessments	Ongoing	Teacher/Administrator Title I/III Administrator Title I TOSA ELD TOSA
Tailor instruction to meet the specific needs of each EL student. Identify areas where they may need additional support and provide targeted interventions.	ELLevation Dashboard (Progress towards Reclassification) ELLevation Dashboard (ELPAC Domain Growth & Regression) EL Rep Meetings Title I Principal Meeting Agenda TK-12 Principal Updates	Ongoing
Ensure differentiated language instruction in Designated ELD	Principal Observations Site Schedules	Ongoing	Site Administrator Teacher
Promote integrated language and content instruction by embedding language development into academic subjects	Principal Observations	Ongoing	Site Administrator Teacher

Objectives

Implement the English Learner Framework and CA English Learner Roadmap in our classrooms across the district.
Action	Metric	Timeline	Personnel Responsible	Annual Status Update(as needed)
Incorporate the framework and roadmap documents to principals at regularly scheduled meetings	Meeting Agendas	September 2023- June 2024	Administrator Title I/ III
Attend OCDE EL Roadmap Institute	Agendas Shared Resources	9-26-23 12-19-23 2-20-24 4-16-24	Administrator Title I /III
Share EL Roadmap Teacher Toolkit with all TK-12 teachers and support team members and Admin Toolkit with administrators	Title I Principal Meeting Agenda TK-12 Principal Updates EL Teacher Rep Meeting Agenda	September 2023-June 2024	Administrator Title I/ III Site Administrator
Introduce the framework and roadmap documents to DELAC Membership.	Agendas Sample presentations	12-19-23 1-22-23 3-18-24 5-6-24	Administrator Title I/ III Title I TOSA
Introduce the framework and roadmap documents to ELAC Membership.	Agendas Sample presentation	Ongoing	Site Administrator EL Site Rep
Encourage collaboration among teachers, especially between general education and ELD teachers, to provide comprehensive support to EL students.

Evaluate the English Learner program’s ability to meet the needs of ELs, including language instruction, academic support, and cultural resources.
Action	Metric	Timeline	Personnel Responsible	Annual Status Update(as needed)
Conduct an annual self-assessment to identify progress made in the ability to meet the needs of English Learners	EL Self Assessment Tool	Annually in Spring	TK-12 Administrators Title I & Title III Site Administrator EL Site Rep ELAC Rep ELAC Membership
Analyze annual results of ELs: reclassification rates, ELPAC, CAASPP	Reclassification Data Sheet ELPAC Summative & CAASPP Dashboard tiles in ELLevation	Ongoing Spring	TK-12 Administrators TK-12 Teachers Title I/III Administrator Site Administrator EL Site Rep
Conduct regular site visits to observe EL programs to ensure fidelity to curriculum and implementation	Site Visit Schedules Observation Notes & Reflections	Ongoing	Title I/III Administrator Grade span Directors Assistant Superintendent-Ed. Services
Analyze annual stakeholder survey results	Stakeholder Survey	Early Fall	TK-12 Administrators Grade Span Directors Title I/III Administrator
Explore curriculum in order to better serve EL newcomers districtwide	Publisher Samples	Ongoing	Title I/III Administrator Title III TOSAS EL Teacher Reps TK-12 Site Administrators
Evaluate the effectiveness of district-adopted ELD materials. Program Design	English Learner Program & Material Design Evaluation	Spring	Title I/III Administrator Title III TOSAS EL Teacher Reps TK-12 Site Administrators
Evaluate the academic referral process for EL students	Referral Site Data Sheet	Ongoing	MTSS Support Team Site Administrator

Maximize the district-wide assessment system to track the progress of ELs and guide instructional decision-making and support.
Action	Metric	Timeline	Personnel Responsible	Annual Status Update(as needed)
Implement and administer district-wide common formative assessments	ELPAC Practice Guides	Ongoing	Site Administrator Teacher Grade Span Directors
Explore the administration of the Interim ELPAC	ELPAC Interims	Ongoing	Site Administrator Teacher Grade Span Directors
Maximize the use of progress monitoring software as a robust system for assessing ELs' language proficiency and academic progress.	ELLevation Reports	Ongoing	Site Administrator Teacher Data TOSA Director of SAS
Use progress monitoring data to track EL development and adjust instruction accordingly.	iReady Diagnostic data AST Intervention data After School Intervention data

Provide resources and professional development opportunities for teachers to enhance their skills and knowledge in English language development.
Action	Metric	Timeline	Personnel Responsible	Annual Status Update(as needed)
Offer professional development on the district-adopted curriculum incorporating ELD standards	Needs assessment reflection form	Ongoing	Site Administrator Teacher Data TOSA ELD/ELA TOSAs Administrator Title I & Title III Director of SAS
Offer professional development in UDL Principles	Attendance Sheets	Ongoing	Educational Services TOSAs
Participate in 2023/24 CA UDL NETWORK	Attendance Certificate	10-17-23 1- 23-24 5-7-24	Administrator Title I & Title III TOSA Staff Support Staff
Offer professional development on signature practices with an emphasis on purposeful lessons	Attendance Sheet Principal Observations	Ongoing	Site Administrator Teachers
Encourage opportunities for peer observations and peer-led professional development	Site meeting agendas and calendars Title I principal meetings	Ongoing	Site Administrator Teacher Data TOSA ELD/ELA TOSAs Administrator Title I & Title III Director of SAS
Ensure teachers are engaging in Professional Learning Communities with fidelity	PLC agendas Admin walkthroughs	Ongoing	Site Administrator Teacher

Allocate resources equitably to support student needs.
Action	Metric	Timeline	Personnel Responsible	Annual Status Update(as needed)
Analyze annual site allocations	Site budget sheet	Ongoing	Site Administrator Grade Span Director Director of Business SPSA Coordinator
Analyze Title I site allocations	SPSA Plan Title 1 Principal Meeting Agenda	Ongoing	Site Administrator Grade Span Director Director of Business SPSA Coordinator
Ensure that funding and support is distributed equitably versus equally	Funding Allocation Formula	Ongoing	Site Administrator Grade Span Director Director of Business Title I/III Administrator

Collaborate with families and community organizations to ensure ELs can access resources outside of school.
Action	Metric	Timeline	Personnel Responsible	Annual Status Update(as needed)
Share EL Master plan with educational partners	Agenda/meeting minutes	ongoing	Administrator Title I/III
Offer workshops or webinars for parents to help them understand the ELPAC and how they can support their child's language learning journey.	Agenda Meeting Minutes Coffee with the Principal Family Engagement Nights	Ongoing	Site Administrator Teacher Title I Coach Community Liaison Administrator Title I/III
Encourage parents to engage in English language activities at home, such as reading English books, watching English-language programs, and having conversations in English.
Provide ESL courses through NOCE for parents	Class Roster	Ongoing	Title I TOSA
Provide resources through the Family Resource Center	Visitation Roster/Sign-In Sheets	Ongoing	FRC Staff
Explore offering Parent University opportunities regionally	Class Roster Flier	Ongoing	Title I TOSA Administrator Title I/III
Increase ELAC and PTA membership at sites	Membership Log	Ongoing	Site Administrator ELAC Teacher Rep Title I Coach
Increase collaboration with community liaisons	Meeting Logs	Ongoing	KMS, Valadez, Melrose Liaison
Increase family and community engagement at high-impact sites	Event Fliers	Ongoing	Site Administrator
Host Parent University classes focused on English Learner needs	Event Fliers Sign in Sheets	Ongoing	Title I TOSA Administrator Title I/III
Conduct a needs assessment on topics of interest to engage community	Needs Assessment Tool Results of Assessment	Fall & Spring	Title I TOSA Administrator Title I/III Site Administrators
Partner with community organizations to provide additional language development opportunities for ELs, such as after-school programs and summer camps.	Meeting Invite Meeting Outcomes and Actions	Ongoing

Academic Performance SMART Goals

English Learner Program & Material Design Evaluation