Use of Facilities » External Users - Guidelines

External Users - Guidelines

PYLUSD is proud to roll-out and begin the implementation of our new on-line facility use request portal.
If you are an External User (Group A, B or C) there are two ways of submitting a Use of Facilities Application. You can either complete the Use of Facilities Application below and turn it into the Use of Facilities Department at the District or Use the link below to submit the request electronically.
Community Use Portal (help guides attached below) 
The use of the Community Use Portal is recommended for single day, single room, simple requests. Although it is capable of more complex requests the nuances of the system can be challenging. Give us a call to discuss if you get hung up or have questions. 
If you are an External User requesting the use of any of our other district facilities besides High Schools, please complete the Use of Facilities Application below and turn it into the site secretary or administrator.

Forms & Documents
Temporary Equipment Placement request form. Please complete this form to request temporary placement of equipment. This includes sea containers, porta-pottys, goal frames and other items that are requested to be left on site beyond the duration of a approved use of facilities request period. Equipment placement must be requested every year for items extending beyond a one year period. Any items left on school sites without approval will be disposed of and any cost of disposal will be billed to equipment owner.
Below you will find links to the following items.
Insurance Requirements - All User Groups must provide insurance that meets the stated criteria. If you do not have the ability to provide the insurance required through an existing carrier, the district provides a TULIP (Tenant User Liability Insurance Policy) that can be purchased on-line (see #2).
Use of Facility Guideline document. This includes the use of facility fees, user group classifications, booking windows and prioritization. Revised May 2017 and effective for all new and existing User Groups beginning July 1, 2018.
Use of Facilities Application - If you are not able to apply for facility use through the Community Use portal please complete this application and submit it to the requested school site.
Facility Use Updates - E-Mail Distribution List
Below is a signup form for you to add your contact information to in order to receive the latest information pertaining to PYLUSD's different types of facilities. This distribution list will be used to share upcoming application information, closure information and other time-sensitive information relating to current and future facility use applicants. 
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Type of facility info.....
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